Teaching the Art of Productivity to Employees
Productivity is one’s ability to combine available resources to create goods and services. High productivity levels can lead to accelerated growth at the cost of minimal resources. On the contrary, low productivity can kill any chance of an individual or entity progressing forward. This is why teaching your employees the art of productivity is crucial. eCommerce entrepreneurs, startup CEOs, and small business owners alike will greatly benefit from a highly productive workforce. Sadly, not everyone knows how to harness this power from their workforce, and any attempts to do so usually backfire and lead to negative effects, such as employee burnouts and high turnover rates. Here are seven things on how you can teach your employees the divine art and science of productivity.
Explain the Benefits of Productivity
You cannot inspire change if you and your employee are not on the same page. What’s their view regarding productivity? Do they even know that productivity levels can increase or decrease? The advantages of productivity are myriad in number, one of the major ones being growth acceleration at unprecedented rates. Your business can easily overtake larger and more established brands if you know how to use resources precisely and efficiently. Another advantage for your employees is that they can financially share in your business’ wealth in the form of regular raises, promotions, work perks, and so on.
Lead By Example
It’s scientifically proven that people learn through concrete examples. If they can associate a quality or skill from someone, they can easily adapt and master it themselves. Leading by example is the quintessence of running a business. If you don’t do the things you preach yourself, there’s little to no chance that your employees will want to do it. Set an example by going to office on time or earlier than what is required, minimizing distractions by avoiding irrelevant websites and situations, and communicating with others to solve complex problems.
Motivate Rather Than Enforce
If you go around the business area looking all grumpy and critiquing employees of their performance, you’ll be seen as an enforcer. Employees will try hard to hide bad habits from you, such as gossiping and random web browsing. They will try to look busy when you’re around and develop this secretive behavioral pattern that can be detrimental to your business’ growth. Being a motivator, on the other hand, gives your employees the positive boost they need to actually work hard without being forced to do so. Useful ideas and collaborative efforts flow freely.
In any work setting, there are dozens of tasks to be managed. An employee who cannot differentiate between important tasks and those that can be finished later or even next week will have a hard time making deadlines and thus cause disruption in business projects. Prioritize your tasks by the level of importance and relevance it has to current operations. Bookkeeping, for instance, is a task you should be regularly keeping track of. Arranging your desk to look neat, on the other hand, can be postponed for a few hours.
Organization is imperative to smooth workflow. Cluttered work environments serve as a safety hazard and productivity-zapper for employees of a business. Organize all documents into their proper drawers. Supplies must be in their proper containers as well. By keeping a well-organized work station, employees can easily look for the tools and files they need when the time comes.
Maintain Sharp Focus
Laser sharp focus can get the job done efficiently. Without it, an employee gets distracted and projects get sidetracked because of one’s inability to accomplish tasks on time and within the quality level desired. To maintain focus on work-related tasks, employees can be taught how to set up their cubicles to minimize background noise and peripheral distractions. The use of tools, such as Pomodoro timer, is also a very good way to teach them the importance of focus in maintaining optimal productivity levels.
Teach Them How to Delegate
Delegation is every business owner’s bread and butter. A business has dozens of operations going on at any given time, and proper delegation ensures that these tasks are done within an acceptable standard of quality without having to be managed hands-on. Teaching your supervisors, team leaders, and employees on how to delegate tasks to those under their oversight will give them a sense of how to actually produce and launch great products and services in a timely and efficient manner.
Teaching your employees the art of productivity should also be done in a productive way. No time should be wasted babbling about irrelevant stories and technical details. The seven tips aforementioned give you concrete guidance that can be applied to the real-world setting. It takes little time to adapt these skills and qualities, and yet their impact to your business can be grand in scale.
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